Double Time Docs is a software tool designed to streamline the process of creating evaluation reports for pediatric occupational therapists (OTs), speech therapists (SLPs) and physical therapists (PTs). This case study examines the experiences of the OT team at HealthPro Pediatrics California, managed by Rebecca Crouch, OTD, OTR/L, Director of Staff Development, before and after implementing DTD and highlights the benefits and improvements observed in their evaluation report process.
Before adopting DTD, the OT team relied on company-developed templates, which varied in consistency and efficiency. Many therapists reported difficulties in creating reports due to inconsistencies across therapists, potential typos, and incorrect client names resulting from copy-pasting information from old reports. These challenges not only hindered productivity but also raised concerns about legal and best practices compliance.
Implementing DTD addressed these challenges by providing a consistent template that guided therapists through the report-writing process. The software's prompts and questions encouraged therapists to include essential information in each section, such as student goals and the functional impact of assessments. It also reduced the likelihood of incorrect client names, saving time spent on manual corrections.
The OT team received positive feedback from various stakeholders, including parents, school administrators, teachers, and case managers. They noted that the reports generated using DTD were thorough and detailed. Supervisors also praised the quality of the reports, fostering a culture of excellence in report writing.
Apart from the time savings and report consistency, the team identified other benefits of using DTD, including:
In conclusion, the implementation of Double Time Docs revolutionized the evaluation report process for this HealthPro Pediatrics. It not only saved time but also improved the quality, consistency, and comprehensiveness of their reports, resulting in positive feedback from stakeholders. DTD's user-friendly interface and comprehensive prompts made it a valuable asset for both experienced therapists and those in training, ultimately benefiting both the team's productivity and the quality of care provided to their clients.